Zoho Expense receipts scanned, claims filed in 60 seconds.
Snap a receipt, OCR auto-fills the claim, policy engine checks limits, approver gets a push notification, Zoho Books posts the journal entry. Site-visit travel, AMC fuel, hotel bills all in one app.
Zoho Expense · Nov 2026
From phone snap to Books journal, on Zoho Expense.
7 steps that turn a stack of crumpled paper receipts into reimbursed, GST-tracked, policy-approved expenses with zero double entry into Books.
Snap a receipt. OCR fills the rest.
Field tech snaps a fuel bill at a Bangalore site. Auto-scan reads merchant, date, GSTIN, amount, GST split. Category set to "Site travel · AMC". Saved as draft in under 10 seconds.
HP Petrol · 14 Nov
Daily limit, per-km cap, GSTIN validated.
Policy engine checks against company rules: ₹500/day food cap, ₹12/km mileage, hotel ≤ ₹3,000/night, GSTIN format validated. Anomalies flagged before submission, not after.
Mileage auto-tracked, multi-currency converted.
Trip from Coimbatore branch to Erode site auto-logged via GPS (62km × ₹12 = ₹744). USD hotel from a vendor visit converted at RBI reference rate. One tap submits the full report.
Manager swipes approve on the train.
Push notification to the area manager. Mobile-friendly approval view shows receipts, policy flags, comparison to budget. Multi-level approval (manager → finance) routes automatically.
S. Rao · Nov Report
5 expenses · ₹8,420 · 1 policy flag
Auto-posted to Books, paid with payroll.
Approved claims auto-post a journal entry to Zoho Books (debit AMC travel COGS, credit employee payable). Reimbursement either bundled with next payroll cycle or paid via direct bank transfer.
GSTIN-tagged expenses earn input credit.
Every receipt with a valid GSTIN auto-feeds the GST input credit register. Books reconciles with GSTR-2B at month-end so you actually claim what you're entitled to, not just leave it on the table.
Tag to project · know the true install cost.
Every site visit expense tagged to the install project or AMC contract. Project dashboard rolls up fuel, hotel, food per kW installed, so you know whether a 50kW Hosur job actually made margin once travel is fully loaded.
Zoho Expense · starts free.
Official Zoho India per-user pricing in INR (exclusive of 18% GST). Paid plans require a minimum of 5 users.
- 20 receipt autoscans / month
- Mileage tracking via GPS
- Multi-currency expenses
- Personal card expense tracking
- Mobile app (iOS + Android)
- Email support
- 20 autoscans / user / month
- Corporate card direct feeds
- Multiple expense policies
- Split expenses + cash advances
- Multi-level approval workflows
- Advanced audit trail
- Everything in Standard
- Travel booking (powered by myBiz)
- Inbuilt travel desk management
- Automated per-diem rates
- Live budget tracking
- Itemized receipt autoscans
All prices excl. 18% GST. Free forever for up to 3 users (20 receipt autoscans / month, 5 GB storage). Standard and Premium require a minimum of 5 users. Pairs natively with Zoho Books + Zoho Payroll. Source: official zoho.com/in/expense/pricing.
Expense policy + Books wiring in 5–10 days.
Expense categories, GST-input mapping, mileage rates, per-diem caps, approval routing, and Books journal templates all configured to your branch + project structure.
Expense QuickStart
For 5–25 users · single-branch travel + AMC.
- Expense categories + GST mapping
- Per-diem + mileage rates
- Single-level approval
- Books journal templates
- 1 admin training
- 5-day hypercare
- General User Manual Documentation
Expense Pro
25–100 users · multi-branch + project tagging.
- Multi-branch policy variations
- 2-level approval workflows
- GST input-credit tracking + GSTR-2B reconciliation
- Project + customer tagging (Projects sync)
- Payroll reimbursement integration
- Mobile app rollout + driver training
- 10-day hypercare
- Product Specificed Usermanual Documentation
Expense Enterprise
100+ users · travel desk + audit + SSO.
- Custom approval routing (n-level)
- Travel desk integration (corporate cards)
- SAML SSO + IP restrictions
- Custom audit reports + analytics
- Migration from existing tool
- 18-day hypercare + 1-mo AMC
- Department Based Training
- Department + Product Specificed Usermanual Documentation
Built for site-visit-heavy solar teams.
Field tech snaps a fuel bill, GST input lands in Books the same evening. Project margin includes loaded travel cost. Zero spreadsheet reconciliation.
Auto-scan OCR
Snap a receipt, merchant, date, GSTIN, amount, GST split auto-extracted. Works on Indian formats (HPCL, IOCL, BPCL, Reliance, Taj, Oyo).
GPS mileage
Auto-track distance from branch to site. ₹/km rate per vehicle band (2W, car, SUV). Saves field techs from manually logging odometer readings.
GST input credit
Every GSTIN-tagged receipt auto-feeds the GST input register. Books reconciles vs GSTR-2B monthly so you actually claim what you're entitled to.
Policy engine
Daily food cap, hotel limit, per-km mileage, advance balance, all enforced before submission. Anomalies flagged, not silently approved.
Books + Payroll sync
Approved claim → Books journal (COGS Dr, GST Input Dr, Payable Cr) → either bundled with next Payroll cycle or paid via bank advice file.
Project costing
Tag each expense to install project or AMC contract. Project dashboard rolls up true loaded cost: fuel, hotel, food per kW installed.
Why solar businesses pick Elite Tech Corporation for Expense.
GST input-credit specialists
Most expense tools treat GST as an afterthought. We wire Expense → Books so every GSTIN-tagged receipt reconciles with GSTR-2B, recovering 4 to 6% of your travel spend you would otherwise leak.
Project + AMC tagging baked in
Every expense category we configure has Project tagging on by default. Hosur 50kW knows its true travel cost. AMC margin per contract is real, not estimated.
Field-tech-friendly mobile
Drivers and crew leads aren't accountants. We train them on the mobile app in 20 minutes (snap, swipe, done) and configure offline sync for rural sites with no signal.
Published, fixed prices
₹25,000 · ₹30,000 · ₹55,000 one-time, no T&M ambiguity. Three tiers sized to 5-25 / 25-100 / 100+ user businesses.
Zoho Expense · India questions.
30-min Expense scoping.
We'll review your current expense process, map GST-input categories, and quote a fixed implementation in INR.