Production Tracking and Invoicing System for a Knitting Works Company

Overview

A growing knitting and garment manufacturing company

Business Challenge

• Manual entries across Excel sheets caused frequent stock mismatches, overproduction, and shortages
• No visibility into real-time production stages or work completed
• Difficulty managing lot-wise and stage-wise stock flow
• Invoicing and carton management were manual and error-prone
• Contractor payments were time-consuming and error-prone to calculate

From Purchase Order to Final Shipment

Objective: Create an integrated Zoho Creator application to streamline order management, automate production tracking, manage cost and contractor payments, and simplify invoicing and dispatch.

Solution Architecture – Delivered Using Zoho Creator

Step 1: Purchase Order Creation

• Order number, buyer details, quantities by size, color, style, and brand are captured via form

Step 2: Streamlined Production Stages with Flexible Movement

• Stages include: Cutting → Fusing → Stitching → (optional Printing) → Checking → Ironing → Packing → Shipment
• Users can move quantities forward or backward through stages
• System calculates remaining, completed, and in-progress quantities
• Lot-based tracking for early stages, aggregation for later stages

Step 3: Contractor, Buyer, and Product Management

• Contractor Master: store info and link with production records
• Buyer Master: central database of client details
• Order Details: retain Color, Style, Brand across stages

Step 4: Automated Cost and Contractor Payment Calculation

• Rate per piece per stage configured per contractor
• Cost and payments automatically calculated based on completed quantities

Step 5: Visual Order Progress Indication

• Real-time progress bar highlights each stage completed per order

Step 6: Smart Invoicing with Carton Management

• Select multiple orders per invoice
• Enter size-wise quantities dispatched
• Auto-number cartons and calculate shipment weight

Step 7: Real-Time Reporting and Monitoring

• Production Reports:. daily output, pending stages
• Contractor Reports: per-contractor completed work a>d payouts
• Stock Dashboards: real-time view of lot movement and pending orders
• Order Cost Dashboards: live view of spend and work progress

Results Delivered

Conclusion

Elite Tech Corp developed a complete end-to-end Zoho Creator solution that transformed the knitting company's operations. The solution enabled them to:

• Track production flow across all critical stages
• Manage lots, orders, cartons, and shipment more accurately
• Capture product details like Color, Style, and Brand throughout production
• Automatically calculate real-time costs and contractor payments
• Monitor order progress visually and reduce manual work errors
• Create faster, error-free invoices and dispatch plans

Today, the knitting company enjoys streamlined operations, accurate tracking, and faster growth all thanks to a reliable and scalable digital foundation.