Discover
Steps 01 - 02Payroll Process Audit
How salaries, statutory deductions and settlements are computed today.
Structure & Compliance Study
Salary components, registrations, slabs and pay calendar, written down.
One payroll system for salary structures, statutory deductions, tax declarations, payslips, direct deposit and settlements, configured around how your organisation actually pays people.
Zoho Payroll runs monthly pay for organisations across India, from 20-person offices to multi-location groups handling thousands of employees and multiple statutory registrations.
Zoho Payroll is a cloud payroll application that calculates salaries, applies statutory deductions, generates payslips and Form 16, disburses pay and posts the journal to your accounts.
Zoho Payroll holds the entire pay cycle in one place, from employee master → salary structure → attendance input → statutory deduction → approval → payslip → direct deposit → accounting.
It replaces the Excel salary sheets, manual EPF and ESI workings and emailed payslips most finance teams still rely on, and gives you a pay run that reconciles the first time.
Run compliant payroll without hiring a dedicated payroll executive.
Keep one pay process as headcount and salary structures multiply.
Attendance-linked pay, overtime and wage-rate driven salary runs.
EPF, ESI, PT and TDS with an audit trail you can produce on demand.
Multiple work locations and registrations under one payroll system.
Zoho Payroll pulls attendance and leave from Zoho People, reimbursements from Zoho Expense and posts the payroll journal to Zoho Books.
Most finance teams do not have a people problem. They have a calculation problem, and it shows up as the same eight symptoms.
Last month's workbook is copied, edited and re-checked line by line before every pay run.
EPF, ESI, professional tax and TDS are computed in side sheets that nobody else can verify.
Payroll cannot start until registers, biometric exports and leave data are merged by hand.
Payslips are generated as PDFs and sent individually, then re-sent when someone loses one.
A wrong component or missed revision surfaces only when an employee queries their credit.
Investment declarations and proofs are collected over email and verified against a spreadsheet.
The payroll journal is typed into the books again, so payroll and finance never quite agree.
Full and final settlement is assembled manually, weeks after the employee has already left.
Zoho Payroll replaces the manual middle of payroll with a cycle that calculates itself.
Zoho Payroll turns scattered payroll activity into one governed cycle.
Employee master data and salary structures are configured once. Attendance and leave arrive from Zoho People, reimbursements from Zoho Expense. EPF, ESI, professional tax and TDS calculate against your registrations. A multi-level approval and variance check runs before anything is released. Salaries disburse by direct deposit, payslips publish to employee self service, Form 16 generates at year end, and the payroll journal posts straight to Zoho Books.
Comprehensive capability across all 19 functional areas of payroll, from the employee master to the full and final settlement.
What it does: Holds your company, locations and structure.
How it works: Company details, work locations, departments and designations configured once and reused.
What it does: Controls who can see and approve salary data.
How it works: Roles are defined by responsibility with view, create, edit and approve rights mapped per user.
What it does: Defines when your payroll actually runs.
How it works: Pay frequency, pay periods, first payroll date and pay-day rules are set to your cycle.
What it does: Builds the earnings and deductions you actually use.
How it works: Basic, allowances, bonuses and deductions with formulas, percentages, limits and dependencies.
What it does: Groups components into reusable templates.
How it works: Structures are created per employee category or grade and mapped to individual employees.
What it does: Applies statutory deductions to every pay run.
How it works: Contribution rates, eligibility, wage limits and slabs are configured and validated.
What it does: Registers your employer tax identity in the system.
How it works: Employer tax identification numbers, payroll tax rates and company tax settings.
What it does: Collects investment declarations through self service.
How it works: Employees declare planned tax-saving investments for the financial year themselves.
What it does: Verifies proofs before the final tax computation.
How it works: Employees upload proofs and payroll admins verify them before tax is finalised.
What it does: Produces and distributes Form 16 at year end.
How it works: Form 16 is generated automatically for every employee and published to self service.
What it does: Keeps every payroll-relevant record in one place.
How it works: Employee details, bank information, salary structures and EPF/ESI eligibility per person.
What it does: Gives employees their own payroll screen.
How it works: Payslips, tax declarations and salary information available without asking payroll.
What it does: Puts a review step before money moves.
How it works: Multi-level approval must complete before a pay run is finalised and released.
What it does: Flags anything unusual before payout.
How it works: Month-on-month salary variances and exceptions are surfaced for review.
What it does: Disburses salary straight from the pay run.
How it works: Native bank integration is configured and validated for direct employee credit.
What it does: Recovers company loans automatically.
How it works: Loan types, eligibility and EMI schedules deduct from salary each month on their own.
What it does: Formats payslips and statements to your brand.
How it works: Salary, email and PDF templates control the payslips and statutory statements employees receive.
What it does: Connects payroll to HR, expenses and the books.
How it works: Zoho People, Books, Expense and Analytics, plus Tally, QuickBooks and biometric devices.
What it does: Closes an exit properly and on time.
How it works: Leave encashment, pending reimbursements and notice-pay recovery compute into one statement.
We do not simply switch Zoho Payroll on. We build your salary structures and statutory rules as they actually are, then run a full month in parallel before anything reaches an employee.
How salaries, statutory deductions and settlements are computed today.
Salary components, registrations, slabs and pay calendar, written down.
Organisation, work locations, users, roles and the pay schedule.
Salary structures, EPF, ESI, professional tax and TDS rules built to your setup.
Zoho People, Books, Expense and Analytics, plus Tally, QuickBooks and biometric devices.
Employee master, bank details, YTD figures and statutory records moved and reconciled.
Employees, payroll admins and finance approvers, each on their own screens.
One full month run in parallel and reconciled against your existing sheet.
Cutover, the first live pay run and the first statutory filing, with us present.
Structure changes, new locations, added modules and continuous enhancement.
Twelve everyday payroll journeys, each replaced end to end by a workflow instead of a spreadsheet.
A joiner on the right structure from their first pay run.
In Zoho Payroll: A new joiner is created in Zoho Payroll with the right salary structure, statutory eligibility and bank details, so the very first pay run needs no correction.
Payroll that starts on time because inputs arrive on time.
In Zoho Payroll: Zoho Payroll pulls reconciled attendance and leave from Zoho People, computes gross, deductions and net, and holds the run for approval before a rupee moves.
EPF, ESI and PT applied without a side calculation.
In Zoho Payroll: EPF, ESI and Professional Tax are computed inside Zoho Payroll against current statutory limits, with challans and returns produced from the same run.
Declarations and proofs handled through self service.
In Zoho Payroll: Employees declare investments and upload proofs in the Zoho Payroll portal, finance verifies them, and TDS recalculates across the remaining months automatically.
Year-end certificates issued without a scramble.
In Zoho Payroll: Zoho Payroll compiles Part A and Part B data through the year, so Form 16 is generated and published to employees without a year-end reconstruction.
A review step that runs before money moves.
In Zoho Payroll: Every Zoho Payroll run passes through a variance check and an approval step, so month-on-month anomalies are caught before the bank file is created.
One approval, every employee credited.
In Zoho Payroll: Once approved, Zoho Payroll produces the bank advice or uses native direct deposit, so every employee is credited from a single instruction.
EMIs recovered automatically every month.
In Zoho Payroll: Loans and salary advances are scheduled in Zoho Payroll, with the EMI deducted every month and the outstanding balance tracked to closure.
Approved expenses paid with salary, not separately.
In Zoho Payroll: Approved claims in Zoho Expense flow into Zoho Payroll as a reimbursement component, so employees are paid with salary and the tax treatment stays correct.
The payroll journal posts itself to the books.
In Zoho Payroll: Zoho Payroll posts the salary journal to Zoho Books with the right cost centres and ledgers, so payroll and accounts agree without a manual entry.
An exit settled on schedule, not weeks later.
In Zoho Payroll: Full and final settlement in Zoho Payroll computes notice pay, leave encashment, gratuity, recoveries and final TDS in one statement tied to the exit date.
Cost per department available without a data pull.
In Zoho Payroll: Zoho Payroll Analytics reports cost per department, component-wise spend and statutory liability from live pay data, so finance reviews need no extract.
Tailored payroll workflows across all 15 industry verticals we implement for.
How it works: Site crews are paid on location-wise wage rates with site allowances and travel components. Zoho Payroll holds separate statutory registrations per state, so EPF, ESI and PT follow the site the employee actually worked at.
Site Attendance → Location Wage Rate → Site Allowance → State Statutory → Direct Deposit
Benefit: Every site is paid on its own rates and its own statutory registration, correctly.
How it works: Shift and overtime hours flow from attendance into Zoho Payroll and are paid at the configured premium. Plant-wise EPF and ESI, contract workforce handling and statutory registers are maintained per unit.
Shift Attendance → Overtime Premium → Plant-wise EPF / ESI → Approval → Payslip
Benefit: Overtime and statutory cover computed per plant, with registers ready for inspection.
How it works: Large hourly workforces are paid unit by unit, with production incentives and attendance bonuses applied as separate components. Seasonal headcount swings do not disturb the salary structures already in place.
Unit Attendance → Piece Rate / Incentive → Salary Components → Approval → Bank File
Benefit: Incentive-heavy wage structures run accurately through every seasonal swing.
How it works: Rotational staff move between properties, so Zoho Payroll links pay to the attendance actually recorded at each property. Rapid joiner and leaver churn is handled with fast setup and same-cycle full and final settlement.
Property Attendance → Shift Allowance → Pay Run → Approval → Full & Final
Benefit: Attendance-linked pay and same-cycle settlements despite constant churn.
How it works: Distributed teams carry varied salary structures, ESOP-linked components and perquisite treatment. Zoho Payroll handles each structure separately and gives every employee self service for payslips, declarations and Form 16.
Salary Structure → ESOP / Perquisite → Tax Declaration → Self Service → Form 16
Benefit: Complex, individual pay structures run without a spreadsheet beside them.
How it works: Academic and non-academic staff sit on separate grade structures with contract-linked pay. Zoho Payroll handles arrears on grade revision and pays visiting faculty on a session or contract basis.
Grade Structure → Contract Pay → Arrears on Revision → Approval → Payslip
Benefit: Grade revisions and arrears processed correctly, across both staff categories.
How it works: Multiple registrations and regulated deductions demand an evidence trail. Zoho Payroll records maker-checker approval, variance checks and a per-run audit log against every statutory computation.
Pay Run → Variance Check → Maker-Checker Approval → Statutory Filing → Audit Log
Benefit: Every regulated pay run is approved, evidenced and reproducible on demand.
How it works: Round-the-clock rosters generate night and shift allowances that Zoho Payroll computes from the roster itself. Statutory cover for clinical staff is applied per location and per wage band.
24x7 Roster → Night / Shift Allowance → Statutory Cover → Approval → Direct Deposit
Benefit: Shift allowances derived from the roster, never calculated on the side.
How it works: Client-deployed staff carry different pay structures per contract. Zoho Payroll runs them in one organisation with client-wise cost allocation, rapid onboarding and quick settlement on release.
Client Deployment → Contract Pay Structure → Cost Allocation → Pay Run → Settlement
Benefit: Deployed staff paid on their contract terms, with cost visible per client.
How it works: Deputation pay, relocation allowances and location-linked components are tracked per employee. Zoho Payroll keeps the tax treatment of each allowance correct while the employee is posted away.
Deputation Record → Relocation Allowance → Location Component → Tax Treatment → Payslip
Benefit: Deputation and relocation pay handled with the right tax treatment every month.
How it works: Project-linked cost allocation lets Zoho Payroll split salary cost across delivery projects. Reimbursements from Zoho Expense are paid with salary, and structured annual revisions are applied in bulk.
Project Allocation → Zoho Expense Reimbursement → Salary Revision → Approval → Zoho Books
Benefit: Salary cost attributed per project, and reimbursements paid without a second run.
How it works: Grant-funded roles need payroll cost split across funding lines. Zoho Payroll allocates each employee cost to the grant and produces donor-reportable payroll records per project.
Grant-funded Role → Cost Allocation → Pay Run → Donor Report → Zoho Books
Benefit: Payroll cost reported per grant, ready for the donor without a rebuild.
How it works: Store-wise payroll covers part-time and full-time staff on the same run, with festival incentive payouts handled as a separate component and store-level cost reported back to operations.
Store Attendance → Part-time / Full-time Pay → Festival Incentive → Approval → Store Cost Report
Benefit: Every store knows its own wage cost, including the festival incentive run.
How it works: Seasonal labour is paid on wage rates driven by location-based attendance. Zoho Payroll handles bulk seasonal joiners and closes their settlement cleanly at the end of the cycle.
Field Attendance → Wage Rate → Seasonal Pay Run → Approval → Settlement
Benefit: Seasonal wage runs closed accurately at the end of each crop cycle.
How it works: Compensation is the retention lever, so Zoho Payroll runs specialist salary bands rather than a flat grade ladder. Retention bonuses, ESOP and RSU perquisite valuation and off-cycle counter-offers are separate components, with arrears computed automatically.
Specialist Band → ESOP / RSU Perquisite → Retention Bonus → Off-cycle Revision with Arrears → Team Cost Analytics
Benefit: Counter-offers and retention payouts are executed in-cycle, with perquisite tax correct the first time.
See how Zoho Payroll can be configured around your salary structures, your registrations and your pay calendar.
Talk to a Payroll Specialist10 integrated functional modules and 50 configured activities covering the whole pay cycle, from the employee master to the full and final settlement.
Enable administrators to configure and manage essential organizational details, including...
Configure and manage user access, roles, and permissions to ensure secure handling of...
Enable administrators to configure and manage organization-level tax settings, including...
Configure employee payroll frequency and payment schedules by defining pay periods, payroll...
Manage and maintain complete employee payroll information by syncing employee details,...
Create, configure, and manage customizable templates for payroll communications and...
Enable seamless integration with Zoho applications to synchronize employee, attendance,...
Enable seamless salary disbursement by integrating payroll with banking systems to generate...
Configure company-provided loans and salary advances so repayments are automatically...
Automate the full-and-final settlement process for exiting employees, covering pending dues,...
Compare capability, compliance depth and who actually implements it.
| Capability | Zoho Payroll + Elite Tech Corp | Typical Alternative A | Typical Alternative B |
|---|---|---|---|
| EPF, ESI, PT & TDS | Native India edition, validated | Partial | Add-on module |
| Salary structures | Unlimited templates and formulas | Fixed grades | Limited |
| Tax declaration & proofs | Employee self service with review | Email collection | Not available |
| Form 16 | Generated and published in-product | External vendor | Paid add-on |
| Payroll approval workflow | Multi-level with variance alerts | Single approver | Not available |
| Direct deposit | Native bank integration | Manual bank file | Third-party |
| Loans & advances | EMI schedules deducted automatically | Manual deduction | Not available |
| Attendance input | Native from Zoho People or biometric | CSV import | Manual entry |
| Accounting journal | Posts straight to Zoho Books | Export to file | Re-keyed |
| Implementation partner | Elite Tech Corp, Zoho Advanced Partner | Vendor support | Reseller |
Three fixed-scope packages. Open any package tab to see every module, feature and activity it includes before you commit.
Covers everything needed to run a compliant monthly pay run: organisation setup, users and roles, pay schedule, statutory deductions, salary components, employee data and direct deposit.
Everything a growing finance team needs on top of the basics: salary structures, employee self service, tax declarations, Form 16, approval workflows, loans and payroll templates.
A complete payroll transformation: third-party accounting sync, biometric attendance, employee bank details and automated full and final settlement.
Basic Package is designed for organisations that need a compliant monthly pay run running quickly. It covers organisation setup, users & roles, organisation tax configuration, the pay schedule, statutory deductions, salary components, employee payroll data, core Zoho integrations and native bank direct deposit. The solution can be implemented and go live within 7 working days.
| S.No | Module | Feature | Feature Description | Activity | Activity Description |
|---|---|---|---|---|---|
| 1 | Organization | Organization Setup & Master Data Management | Enable administrators to configure and manage essential organizational details, including basic company information, work locations, departments, and designations. | Basic Details Setup | Enter company details such as name, address, and other relevant business information to personalize payroll operations. |
| Work Location | Add / sync all work locations of the organization with Specifying complete address details including city, state, and ZIP code. | ||||
| Departments and Designations | Set up and manage various departments within the organization in Zoho payroll, allowing employees to be grouped based on their department . | ||||
| 2 | User and Roles | User and Role Management | Configure and manage user access, roles, and permissions to ensure secure handling of employee information and controlled access to payroll system functions. | Create User Accounts | Add and manage user accounts for administrators, HR teams, managers, and other system users. |
| Configure User Roles | Define roles based on job responsibilities and assign appropriate access levels. | ||||
| Manage Role-Based Permissions | Configure permissions for viewing, creating, editing, and approving payroll-related data and activities. | ||||
| Assign Roles to Users | Map users to specific roles to control access to system features and information. | ||||
| 3 | Taxes | Organization Tax Configuration | Enable administrators to configure and manage organization-level tax settings, including employer tax identification details, payroll tax rules, tax rates, and statutory compliance requirements. | Organization Tax Setup | Configure tax settings, such as employer tax identification numbers, payroll tax rates, and compliance settings to ensure tax deductions are applied correctly. |
| 4 | Setup and Configuration | Pay Schedule Management | Configure employee payroll frequency and payment schedules by defining pay periods, payroll cycles, and initial payroll dates. | Configure Pay Frequency | Define payroll cycles such as weekly, biweekly, semi-monthly, or monthly based on organizational requirements. |
| Set Up Pay Periods | Configure start and end dates for each payroll period to determine salary calculation cycles. | ||||
| Define First Payroll Date | Set the initial payroll processing date to establish the organization’s payroll calendar. | ||||
| Configure Pay Day Rules | Define the employee salary payment date and rules for payroll disbursement timing. | ||||
| Statutory Deductions & Benefits | Enable statutory deductions such as employee provident fund (EPF), professional tax, employee state insurance (ESI), and gratuity as per government regulations. | Configure Employee Provident Fund (EPF) | Set up EPF rules, contribution percentages, eligibility criteria, and employee/employer contribution details for payroll processing. | ||
| Configure Professional Tax | Enable professional tax settings, including applicable slabs, deduction rules, and employee eligibility conditions. | ||||
| Set Up Employee State Insurance (ESI) | Configure ESI applicability, contribution rates, wage limits, and employee coverage criteria. | ||||
| Manage ESI and EPF Contribution Rules | Define employee and employer ESI , EPF contributions and ensure accurate payroll deductions. | ||||
| Validate Statutory Calculations | Verify deduction and contribution calculations to ensure accuracy and compliance. | ||||
| Salary Components | Define salary structures by configuring basic pay, allowances, bonuses, deductions employees. | Configure Basic Salary Component | Define basic pay structure, calculation rules, and applicability for employee salary processing. | ||
| Set Up Allowance Components | Create and configure salary allowances such as housing allowance, travel allowance, medical allowance, and other benefits. | ||||
| Configure Bonus Components | Define bonus types, eligibility criteria, calculation methods, and payout rules. | ||||
| Configure Deduction Components | Set up employee deductions such as loans, advances, insurance, and other payroll deductions. | ||||
| Configure Calculation Rules | Define formulas, percentages, limits, and dependencies for automated salary calculations. | ||||
| Validate Salary Components | Verify component configurations and ensure accurate payroll calculations before processing. | ||||
| 5 | Employee | Employee Payroll Data Management | Manage and maintain complete employee payroll information by syncing employee details, configuring payment information, assigning salary structures, and defining statutory eligibility such as EPF and ESI. | Syncing / Adding Users | Import / Sync employee details such as names, contact information, departments, designations, date of joining , gender . Include additional information such as Fathers Name , PAN , Date of Birth , Residential Address |
| Payment Information | Add Bank Information of the employee such as Account Holder Name , Bank Name ,Account Number , IFSC code | ||||
| Salary Structures | Configuring salary structure for all employees with all earnings , benefits and other deductions | ||||
| EPF and ESI | Define each employee's EPF and ESI eligibility and contribution rates based on the salary | ||||
| 6 | Integrations | Standard Zoho & Third-Party Integrations for Zoho Payroll | Enable seamless integration with Zoho applications to synchronize employee, attendance, leave, accounting, and reimbursement data across platforms. | Zoho People Integration | Integration with Zoho People enables seamless syncing of employee data, attendance, and leave information. This ensures payroll calculations are based on real-time HR data and reduces manual intervention. |
| Zoho Books Integration | Zoho Books integration allows payroll journal entries to be automatically posted to accounting. This ensures accurate financial records, salary expense tracking, and statutory liability accounting. | ||||
| Zoho Expense Integration | Integration with Zoho Expense enables approved employee reimbursements to sync into payroll. These amounts are processed along with salary, ensuring accurate payout and accounting without manual uploads. | ||||
| 7 | Payments | Native Bank Integration | Enable seamless salary disbursement by integrating payroll with banking systems to generate bank-specific payment files and formats. | Direct Deposits - Native Bank Integration | Configure and validate the Native Bank Integration to enable direct deposit of employee salaries into their registered bank accounts. |
*Note :
The above pricing is for reference only and is subject to change based on organizational size, scope of work, and payroll process complexity. Final commercial terms will be defined in the formal proposal. Local taxes (VAT, GST, etc.) will be charged in addition to the prices mentioned. Zoho Payroll licence fees are billed separately by Zoho.
Growth is designed for growing finance teams. It includes everything in the Basic package plus employee tax (IT) declaration & Form 16, salary structure templates & mapping, the employee self-service payroll portal, multi-level payroll approval & variance alerts, payroll/email/PDF templates, Zoho Analytics integration and employee loans & salary advances. The solution can be implemented and go live within 14 working days.
| S.No | Module | Feature | Feature Description | Activity | Activity Description |
|---|---|---|---|---|---|
| 1 | Organization | Organization Setup & Master Data Management | Enable administrators to configure and manage essential organizational details, including basic company information, work locations, departments, and designations. | Basic Details Setup | Enter company details such as name, address, and other relevant business information to personalize payroll operations. |
| Work Location | Add / sync all work locations of the organization with Specifying complete address details including city, state, and ZIP code. | ||||
| Departments and Designations | Set up and manage various departments within the organization in Zoho payroll, allowing employees to be grouped based on their department . | ||||
| 2 | User and Roles | User and Role Management | Configure and manage user access, roles, and permissions to ensure secure handling of employee information and controlled access to payroll system functions. | Create User Accounts | Add and manage user accounts for administrators, HR teams, managers, and other system users. |
| Configure User Roles | Define roles based on job responsibilities and assign appropriate access levels. | ||||
| Manage Role-Based Permissions | Configure permissions for viewing, creating, editing, and approving payroll-related data and activities. | ||||
| Assign Roles to Users | Map users to specific roles to control access to system features and information. | ||||
| 3 | Taxes | Organization Tax Configuration | Enable administrators to configure and manage organization-level tax settings, including employer tax identification details, payroll tax rules, tax rates, and statutory compliance requirements. | Organization Tax Setup | Configure tax settings, such as employer tax identification numbers, payroll tax rates, and compliance settings to ensure tax deductions are applied correctly. |
| Employee Tax Declaration & Form 16 | Allow employees to declare tax-saving investments, submit proofs for verification, and generate Form 16 at year end. | Employee Tax (IT) Declaration | Enable employees to declare planned tax-saving investments for the financial year through the self-service portal. | ||
| Investment Proof Submission & Verification | Allow employees to upload investment proofs and let payroll admins verify them before final tax computation. | ||||
| Form 16 Generation | Automatically generate and distribute Form 16 to employees at the end of the financial year. | ||||
| 4 | Setup and Configuration | Pay Schedule Management | Configure employee payroll frequency and payment schedules by defining pay periods, payroll cycles, and initial payroll dates. | Configure Pay Frequency | Define payroll cycles such as weekly, biweekly, semi-monthly, or monthly based on organizational requirements. |
| Set Up Pay Periods | Configure start and end dates for each payroll period to determine salary calculation cycles. | ||||
| Define First Payroll Date | Set the initial payroll processing date to establish the organization’s payroll calendar. | ||||
| Configure Pay Day Rules | Define the employee salary payment date and rules for payroll disbursement timing. | ||||
| Statutory Deductions & Benefits | Enable statutory deductions such as employee provident fund (EPF), professional tax, employee state insurance (ESI), and gratuity as per government regulations. | Configure Employee Provident Fund (EPF) | Set up EPF rules, contribution percentages, eligibility criteria, and employee/employer contribution details for payroll processing. | ||
| Configure Professional Tax | Enable professional tax settings, including applicable slabs, deduction rules, and employee eligibility conditions. | ||||
| Set Up Employee State Insurance (ESI) | Configure ESI applicability, contribution rates, wage limits, and employee coverage criteria. | ||||
| Manage ESI and EPF Contribution Rules | Define employee and employer ESI , EPF contributions and ensure accurate payroll deductions. | ||||
| Validate Statutory Calculations | Verify deduction and contribution calculations to ensure accuracy and compliance. | ||||
| Salary Components | Define salary structures by configuring basic pay, allowances, bonuses, deductions employees. | Configure Basic Salary Component | Define basic pay structure, calculation rules, and applicability for employee salary processing. | ||
| Set Up Allowance Components | Create and configure salary allowances such as housing allowance, travel allowance, medical allowance, and other benefits. | ||||
| Configure Bonus Components | Define bonus types, eligibility criteria, calculation methods, and payout rules. | ||||
| Configure Deduction Components | Set up employee deductions such as loans, advances, insurance, and other payroll deductions. | ||||
| Create Salary Structure | Combine salary components into predefined salary templates for different employee categories or roles. | ||||
| Map Salary Structure to Employees | Assign appropriate salary structures and components to individual employees. | ||||
| Configure Calculation Rules | Define formulas, percentages, limits, and dependencies for automated salary calculations. | ||||
| Validate Salary Components | Verify component configurations and ensure accurate payroll calculations before processing. | ||||
| Employee Payroll Portal | Provide employees with self-service access to payroll-related information and activities through an employee portal. | Employee Self Service Portal | Allowing Employees to access their salary information and perform payroll related activities like declaring their Flexible Benefit Plan (FBP) and submitting investment proofs for approval in employee payroll portal | ||
| Payroll Approval Workflow | Introduce a review and approval step before payroll is finalized and disbursed, with alerts for unusual variances. | Multi-level Payroll Approval | Configure a multi-level approval workflow that must be completed before a pay run is finalized and disbursed. | ||
| Payroll Variance / Exception Alerts | Flag unusual month-on-month salary variances or exceptions for review before payout. | ||||
| 5 | Employee | Employee Payroll Data Management | Manage and maintain complete employee payroll information by syncing employee details, configuring payment information, assigning salary structures, and defining statutory eligibility such as EPF and ESI. | Syncing / Adding Users | Import / Sync employee details such as names, contact information, departments, designations, date of joining , gender . Include additional information such as Fathers Name , PAN , Date of Birth , Residential Address |
| Payment Information | Add Bank Information of the employee such as Account Holder Name , Bank Name ,Account Number , IFSC code | ||||
| Salary Structures | Configuring salary structure for all employees with all earnings , benefits and other deductions | ||||
| EPF and ESI | Define each employee's EPF and ESI eligibility and contribution rates based on the salary | ||||
| 6 | Customization and Automations | Payroll Template | Create, configure, and manage customizable templates for payroll communications and documents, including payslips, employee emails, and PDF reports. | Salary Templates | Salary templates define the format and structure of payslips shared with employees. Organizations can customize layout, displayed fields, and branding to match internal standards. |
| Email Templates | Creating and Customizing email templates for any reminder or alerts to all employees such as ., inviting employee to portal , time of salary revisions etc., | ||||
| PDF Templates | PDF templates control the visual formatting of payroll documents like payslips and statutory statements. These templates help maintain branding and clarity in official documents. | ||||
| 7 | Integrations | Standard Zoho & Third-Party Integrations for Zoho Payroll | Enable seamless integration with Zoho applications to synchronize employee, attendance, leave, accounting, and reimbursement data across platforms. | Zoho People Integration | Integration with Zoho People enables seamless syncing of employee data, attendance, and leave information. This ensures payroll calculations are based on real-time HR data and reduces manual intervention. |
| Zoho Books Integration | Zoho Books integration allows payroll journal entries to be automatically posted to accounting. This ensures accurate financial records, salary expense tracking, and statutory liability accounting. | ||||
| Zoho Expense Integration | Integration with Zoho Expense enables approved employee reimbursements to sync into payroll. These amounts are processed along with salary, ensuring accurate payout and accounting without manual uploads. | ||||
| Zoho Analytics Integration | Feed payroll cost data into Zoho Analytics for advanced payroll cost analytics and reporting. | ||||
| 8 | Payments | Native Bank Integration | Enable seamless salary disbursement by integrating payroll with banking systems to generate bank-specific payment files and formats. | Employee Bank Details | Configure and verify the employee bank details required for salary processing and direct deposits, ensuring all necessary banking information is captured accurately. |
| 9 | Loans & Advances | Employee Loans & Salary Advances | Configure company-provided loans and salary advances so repayments are automatically deducted from payroll over an agreed schedule. | Configure Loan Types & Rules | Define loan types (personal loan, salary advance) with eligibility, interest and maximum amount rules. |
| Loan Repayment Schedule & Deduction | Set up EMI schedules so loan repayments are automatically deducted from the employee's salary each cycle. |
*Note :
The above pricing is for reference only and is subject to change based on organizational size, scope of work, and payroll process complexity. Final commercial terms will be defined in the formal proposal. Local taxes (VAT, GST, etc.) will be charged in addition to the prices mentioned. Zoho Payroll licence fees are billed separately by Zoho.
Enterprice is designed for organisations that want payroll fully automated end to end. It includes everything in the Growth package plus employee bank details, third-party accounting sync (Tally/QuickBooks), external biometric/attendance device sync and automated full & final settlement. The solution can be implemented and go live within 30 working days.
| S.No | Module | Feature | Feature Description | Activity | Activity Description |
|---|---|---|---|---|---|
| 1 | Organization | Organization Setup & Master Data Management | Enable administrators to configure and manage essential organizational details, including basic company information, work locations, departments, and designations. | Basic Details Setup | Enter company details such as name, address, and other relevant business information to personalize payroll operations. |
| Work Location | Add / sync all work locations of the organization with Specifying complete address details including city, state, and ZIP code. | ||||
| Departments and Designations | Set up and manage various departments within the organization in Zoho payroll, allowing employees to be grouped based on their department . | ||||
| 2 | User and Roles | User and Role Management | Configure and manage user access, roles, and permissions to ensure secure handling of employee information and controlled access to payroll system functions. | Create User Accounts | Add and manage user accounts for administrators, HR teams, managers, and other system users. |
| Configure User Roles | Define roles based on job responsibilities and assign appropriate access levels. | ||||
| Manage Role-Based Permissions | Configure permissions for viewing, creating, editing, and approving payroll-related data and activities. | ||||
| Assign Roles to Users | Map users to specific roles to control access to system features and information. | ||||
| 3 | Taxes | Organization Tax Configuration | Enable administrators to configure and manage organization-level tax settings, including employer tax identification details, payroll tax rules, tax rates, and statutory compliance requirements. | Organization Tax Setup | Configure tax settings, such as employer tax identification numbers, payroll tax rates, and compliance settings to ensure tax deductions are applied correctly. |
| Employee Tax Declaration & Form 16 | Allow employees to declare tax-saving investments, submit proofs for verification, and generate Form 16 at year end. | Employee Tax (IT) Declaration | Enable employees to declare planned tax-saving investments for the financial year through the self-service portal. | ||
| Investment Proof Submission & Verification | Allow employees to upload investment proofs and let payroll admins verify them before final tax computation. | ||||
| Form 16 Generation | Automatically generate and distribute Form 16 to employees at the end of the financial year. | ||||
| 4 | Setup and Configuration | Pay Schedule Management | Configure employee payroll frequency and payment schedules by defining pay periods, payroll cycles, and initial payroll dates. | Configure Pay Frequency | Define payroll cycles such as weekly, biweekly, semi-monthly, or monthly based on organizational requirements. |
| Set Up Pay Periods | Configure start and end dates for each payroll period to determine salary calculation cycles. | ||||
| Define First Payroll Date | Set the initial payroll processing date to establish the organization’s payroll calendar. | ||||
| Configure Pay Day Rules | Define the employee salary payment date and rules for payroll disbursement timing. | ||||
| Statutory Deductions & Benefits | Enable statutory deductions such as employee provident fund (EPF), professional tax, employee state insurance (ESI), and gratuity as per government regulations. | Configure Employee Provident Fund (EPF) | Set up EPF rules, contribution percentages, eligibility criteria, and employee/employer contribution details for payroll processing. | ||
| Configure Professional Tax | Enable professional tax settings, including applicable slabs, deduction rules, and employee eligibility conditions. | ||||
| Set Up Employee State Insurance (ESI) | Configure ESI applicability, contribution rates, wage limits, and employee coverage criteria. | ||||
| Manage ESI and EPF Contribution Rules | Define employee and employer ESI , EPF contributions and ensure accurate payroll deductions. | ||||
| Validate Statutory Calculations | Verify deduction and contribution calculations to ensure accuracy and compliance. | ||||
| Salary Components | Define salary structures by configuring basic pay, allowances, bonuses, deductions employees. | Configure Basic Salary Component | Define basic pay structure, calculation rules, and applicability for employee salary processing. | ||
| Set Up Allowance Components | Create and configure salary allowances such as housing allowance, travel allowance, medical allowance, and other benefits. | ||||
| Configure Bonus Components | Define bonus types, eligibility criteria, calculation methods, and payout rules. | ||||
| Configure Deduction Components | Set up employee deductions such as loans, advances, insurance, and other payroll deductions. | ||||
| Create Salary Structure | Combine salary components into predefined salary templates for different employee categories or roles. | ||||
| Map Salary Structure to Employees | Assign appropriate salary structures and components to individual employees. | ||||
| Configure Calculation Rules | Define formulas, percentages, limits, and dependencies for automated salary calculations. | ||||
| Validate Salary Components | Verify component configurations and ensure accurate payroll calculations before processing. | ||||
| Employee Payroll Portal | Provide employees with self-service access to payroll-related information and activities through an employee portal. | Employee Self Service Portal | Allowing Employees to access their salary information and perform payroll related activities like declaring their Flexible Benefit Plan (FBP) and submitting investment proofs for approval in employee payroll portal | ||
| Payroll Approval Workflow | Introduce a review and approval step before payroll is finalized and disbursed, with alerts for unusual variances. | Multi-level Payroll Approval | Configure a multi-level approval workflow that must be completed before a pay run is finalized and disbursed. | ||
| Payroll Variance / Exception Alerts | Flag unusual month-on-month salary variances or exceptions for review before payout. | ||||
| 5 | Employee | Employee Payroll Data Management | Manage and maintain complete employee payroll information by syncing employee details, configuring payment information, assigning salary structures, and defining statutory eligibility such as EPF and ESI. | Syncing / Adding Users | Import / Sync employee details such as names, contact information, departments, designations, date of joining , gender . Include additional information such as Fathers Name , PAN , Date of Birth , Residential Address |
| Payment Information | Add Bank Information of the employee such as Account Holder Name , Bank Name ,Account Number , IFSC code | ||||
| Salary Structures | Configuring salary structure for all employees with all earnings , benefits and other deductions | ||||
| EPF and ESI | Define each employee's EPF and ESI eligibility and contribution rates based on the salary | ||||
| 6 | Customization and Automations | Payroll Template | Create, configure, and manage customizable templates for payroll communications and documents, including payslips, employee emails, and PDF reports. | Salary Templates | Salary templates define the format and structure of payslips shared with employees. Organizations can customize layout, displayed fields, and branding to match internal standards. |
| Email Templates | Creating and Customizing email templates for any reminder or alerts to all employees such as ., inviting employee to portal , time of salary revisions etc., | ||||
| PDF Templates | PDF templates control the visual formatting of payroll documents like payslips and statutory statements. These templates help maintain branding and clarity in official documents. | ||||
| 7 | Integrations | Standard Zoho & Third-Party Integrations for Zoho Payroll | Enable seamless integration with Zoho applications to synchronize employee, attendance, leave, accounting, and reimbursement data across platforms. | Zoho People Integration | Integration with Zoho People enables seamless syncing of employee data, attendance, and leave information. This ensures payroll calculations are based on real-time HR data and reduces manual intervention. |
| Zoho Books Integration | Zoho Books integration allows payroll journal entries to be automatically posted to accounting. This ensures accurate financial records, salary expense tracking, and statutory liability accounting. | ||||
| Zoho Expense Integration | Integration with Zoho Expense enables approved employee reimbursements to sync into payroll. These amounts are processed along with salary, ensuring accurate payout and accounting without manual uploads. | ||||
| Zoho Analytics Integration | Feed payroll cost data into Zoho Analytics for advanced payroll cost analytics and reporting. | ||||
| Third-Party Accounting Software Sync (Tally/QuickBooks) | Export payroll journal entries to non-Zoho accounting systems such as Tally or QuickBooks. | ||||
| External Biometric/Attendance Device Sync | Sync attendance data directly from biometric devices for organizations not using Zoho People as the attendance source. | ||||
| 8 | Payments | Native Bank Integration | Enable seamless salary disbursement by integrating payroll with banking systems to generate bank-specific payment files and formats. | Direct Deposits - Native Bank Integration | Configure and validate the Native Bank Integration to enable direct deposit of employee salaries into their registered bank accounts. |
| Employee Bank Details | Configure and verify the employee bank details required for salary processing and direct deposits, ensuring all necessary banking information is captured accurately. | ||||
| 9 | Loans & Advances | Employee Loans & Salary Advances | Configure company-provided loans and salary advances so repayments are automatically deducted from payroll over an agreed schedule. | Configure Loan Types & Rules | Define loan types (personal loan, salary advance) with eligibility, interest and maximum amount rules. |
| Loan Repayment Schedule & Deduction | Set up EMI schedules so loan repayments are automatically deducted from the employee's salary each cycle. | ||||
| 10 | Exit & Settlement | Full & Final Settlement (F&F) | Automate the full-and-final settlement process for exiting employees, covering pending dues, deductions and final payout, in sync with Zoho People's offboarding. | Configure F&F Process | Define the components (leave encashment, pending reimbursements, notice-pay recovery) that make up an employee's full and final settlement. |
| Generate F&F Statement | Automatically generate a full and final settlement statement once an employee's exit is confirmed in Zoho People. |
*Note :
The above pricing is for reference only and is subject to change based on organizational size, scope of work, and payroll process complexity. Final commercial terms will be defined in the formal proposal. Local taxes (VAT, GST, etc.) will be charged in addition to the prices mentioned. Zoho Payroll licence fees are billed separately by Zoho.
*Pricing is shared on request and depends on organisation size, scope of work and process complexity. Local taxes (GST, VAT) are charged in addition. Zoho Payroll licence fees are billed separately by Zoho.
Straight answers to the implementation, compliance and integration questions finance teams ask us first.
Real feedback from organisations that transformed their operations with Elite Tech Corp.
I would strongly recommend Elite Tech Corp to any organization looking to implement Zoho products with long-term scalability, process discipline, and business impact in mind.
MEGAWIN SWITCHGEAR PRIVATE LIMITED
At Elite Tech Corp has been a great partner. Ikram and Anand truly understand Zoho One applications. They’ve successfully implemented landing pages, forms, APIs, workflows and more for our company. Their support has made a meaningful difference. It’s been a pleasure working with them and we appreciate their continued dedication and excellent service.
Vashini Exports
Ikram and the Elite Tech Corp team made our transition from Salesforce to Zoho seamless. Their consultative approach, best practice insights and custom API development were invaluable. They understand Zoho One deeply and have successfully delivered landing pages, forms and workflows. It’s been a pleasure partnering with them they’ve truly elevated our operations
LendingUSA
We had the pleasure of working with Elite Tech Corp to implement Zoho solutions and the experience was exceptional. Their expertise, communication and customization aligned perfectly with our needs. They ensured smooth implementation, effective training and responsive support. Thanks to their efforts, our operations are more efficient. Highly recommended for any Zoho implementation
BigBang
A highly professional and knowledgeable consultant. Their advice has consistently helped us make the right decisions. I am extremely satisfied with their service and would confidently recommend them to anyone looking for expert guidance
We recently started using Zoho software in our company, and our experience has been good so far. The system is easy to use and has helped us manage our work more efficiently. Our team was able to adapt quickly, and the features are helpful for our daily operations. We are satisfied with Zoho and look forward to using it more in the future.
Kings Royal Army HLG
I want to express my immense pleasure and gratitude for the exceptional work and dedication of the elite team. Your efforts in ensuring smooth operations and promptly resolving any issues are greatly appreciated. Your expertise and professionalism make a significant impact on our sales needs and overall success. Keep up the great work it’s truly valued by everyone
MDL VISHAL INDIA PVT LTD
I want to express my gratitude for the great partnership with At Elite Tech Corp. Your understanding of our requirements and customization of Zoho Books have positively impacted our operations. The successful implementation of APIs and workflows has streamlined processes. Thank you for your dedication looking forward to continuing this productive and rewarding collaboration.
F CARE GROUP
Not a requirements document. One month of real salary sheets, your statutory workings and a payslip. We will tell you where the manual hours are going, what is at risk of being wrong, and which of it Zoho Payroll removes.
No requirements document and no commitment. Send one month of a real pay run and we will show you exactly where the finance hours are going, how much of it Zoho Payroll removes, and what your first 30 days of implementation would look like. The findings are yours to keep either way.
Elite Tech Corp - Zoho Advanced Partner · Coimbatore, Tamil Nadu · [email protected]
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